Pool Vehicle Management System to Optimize Your Employee Transportation
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One of the complex considerations of reopening the office after two years is handling employee transportation and fleets efficiently. With a reduced employee count and staggered schedules driven by the hybrid work model, companies are now revising transport policies to support commuting. They are offering the pool vehicles (corporate carpooling solution) option, thereby facilitating attractive and cost-effective mobility options for employees. But this option requires a different type of fleet management approach as compared to company-owned vehicles. And that is a pool vehicle management solution.
Our today’s blog is all about the pool vehicle management system to optimize transportation for your returning employees to the workplace. So, let’s deep dive into the blog.
All About Pool Vehicle Management SystemA pool vehicle refers to any automobile or car intended to be used by all employees working in an organization and a pool vehicle management (PVM) system allows maximum use of all pool vehicles. When your employees need to attend a meeting at a different location or go to the same facilities with other colleagues, then they are encouraged to use this system by many companies. Under this system, only authorized employees can use pool vehicles booked beforehand via smart devices.
Implementation of the smart pool vehicle management system demands appropriate infrastructure such as car parking space, a pool vehicle booking system, key management, rules on fuel consumption, charging facilities in case of electric vehicles, insurance, maintenance, ride monitoring mechanism, etc.
Accordingly, a few companies share their pool vehicles with other companies to improve fleet utilization and reduce costs for all associated stakeholders via PVM. Some companies own a certain number of vehicles to simplify employee transportation. In contrast, some tie-up with fleet management companies to get access to pool vehicles used throughout the course of employment. The availability of required vehicles as per the nature of work and utilization of similarly available vehicles are possible only due to the pool vehicle management system.
To incorporate sustainability and improve the carbon footprint, some companies have adopted electronic vehicle (EV) policy and put in place electronic vehicles as pool vehicles, set up dedicated charging stations, and green zones for parking. Through the carpool management system, they are closely monitoring the transit activities on EVs.
Benefits of Pool Vehicle Management SystemBusinesses can attain maximum business revenue and growth in today’s changing work dynamics through the pool vehicle management system. Its benefits include,
- Reduced unnecessary travel and costs of many trips
- Lowered emissions
- Better monitoring of fleet's use, mileages, fuel consumption, and traffic incidents through ride sharing software
- Gain insight into many dimensions of pool vehicles’ utilization that provide clarity around fleet usage, availability, travel time, location, etc.
- Reduce unauthorized and unidentified vehicle use
- Safe and more reliable commuting options for employees
- Streamline vehicle utilization in case of peak demands
- Reduced demand for private vehicles and their parking space
The car pooling system works based on the reservation mechanism, sometimes managed by technology-enabled software, mobile applications, or operators manually. The integrated pool vehicle management system takes care of all the vehicles.
Many companies hire a fleet manager to conduct all the operations of managing pool vehicles, including verifying vehicle registration documents, driving licenses of employees seeking to use the vehicles, damage management, accident prevention inspections, risk analysis, solving booking-related queries, and providing training to employees on handling pool vehicles, etc.
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How Pool Vehicle Management (PVM) is Useful for Your OrganizationWhether you are a company that owns a certain number of vehicles or an agency with hundreds of vehicles kept at the dept, you can manage your fleet efficiently with PVM in today’s hybrid working environment.
#1 You can utilize all pool vehicles to their full potential
Integration of advanced technologies and third-party applications are the powerful components of a pool vehicle management system. It makes it easy to manage the fleet size effectively.
The PVM system closely monitors that every pool vehicle is used as per the needs of employees, validating through the “fit for the purpose” mechanism. It also helps to know the availability of the drivers and appropriate vehicle types. Daily route assignments can be scheduled using the pool vehicle management software. If this system is followed, the chances of efficient use of available vehicles are in the gamut. Moreover, the records of usage of the vehicles derived from the tools help determine the fleet size.
#2 You can reduce idle hours of your pool vehicles
Vehicle management without the use of technology can be financially detrimental to the business. Some vehicles are being utilized regularly, while some might not have been used for weeks. The unused vehicles are nothing but idle assets. The PVM avoids this inequality in the frequency of use and improves the efficiency of vehicle utilization. Every utilized hour reduces the idle hour of the fleet vehicle. And fewer idle hours means more chances for business development.
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